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 The Parts Assistant is responsible for maintaining vehicle records, parts inventory and the associated paperwork to achieve the highest level of vehicle maintenance and operation.  The Parts Assistant assists and supports the maintenance team to attain a high level of productivity and efficiency. 
  • Receives delivered supplies, materials, and equipment; confirms that delivered goods match purchase order specifications of quantity, condition, part number, etc; completes all necessary paperwork for stock items received, to include insuring all invoices are checked and correct
  • Utilizes computer to properly account for issues, returns, receipts of new materials and associated back orders; inputs essential data on all materials handled; adheres to strict accounting procedures in this regard
  • Conducts counts of inventory materials based upon computer-monitored suggested re-order listing; assists in conducting complete physical inventory count annually
  • Organizes and maintains stock room and inventory to include housekeeping; maintains labeling system on each stock item; manually stocks inventory shelving with stock items received or returned to insure parts are put into bins and are properly numbered
  • Ensures compliance with OSHA concerning Material Safety Data Sheets (MSDS) by organizing and updating the company MSDS manual
  • Responsible for collecting the Driver Verification Inspection Report (DVIR), verifying completion of work, and filing for future reference
  • Answers shop phone and properly routes calls or records messages
  • Works with accounting department to accurately record transactions for Accounts Receivable, Accounts Payable and to verify aging reports
  • Prepare payroll for Maintenance and Service departments
  • Maintains strong customer service skills and willingness to deal with the public
  • Ability to follow written and oral instructions; ability to communicate effectively both verbally and in writing
  • Must be dependable, have a good attitude and good organizational skills

 Performs additional duties and assignments as directed by management regarding inventory control and general shop operating procedures

 ·         The Parts Assistant should possess skills in maximizing his or her potential to promote productivity and positive morale

·         The Parts Assistant should possess computer skill to meet job requirements

·         The Parts Assistant should be a person possessing those traits of honesty, integrity, creativity, and flexibility that are essential to the position


To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Knowledge and use of computers and software
Strong customer service skills and ability to deal with the public
Experience with Microsoft Office, Excel, Word, PowerPoint, and Access
Competency with email systems
Fast and accurate data entry skills and proficient with keyboard usage
Must be dependable, have a good attitude and good organizational skills
Have an open mind and willingness to review and offer suggestions on improving our current reporting methods and techniques
Assist with special reporting, as it relates to the servicing of equipment, as may be needed by management or the customer

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, sit and talk or hear; to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Position may require walking primarily on a level surface for periodic times throughout the day. Reaching above shoulder height, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. Position may include lifting, up to 30 pounds, for files, computer printouts, parts and tools on occasion. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment and while performing the duties of this job, the employee frequently works near moving equipment/vehicles or in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. The noise level in the work environment is usually moderately noisy.

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